Naseej – the Arab world’s leader in Knowledge Management, Portal and e-Services Solutions – has trained 33 employees in Saudi Eastern Province’s Governorates and Local Councils on the Meeting Management System. The new system helps the Province put an end to paperwork to send meeting notification and to manage bi-directional requests.
This strategic initiative prepares for the official launch by His Royal Highness the Prince of the Eastern Province for the Province's project “Enjaz", in collaboration with both Aramco and King Fahd University of Petroleum and Minerals. This project is the first of its kind in the Kingdom of Saudi Arabia, which includes three online portals; for Monitoring Projects, for Key Performance and Services Indicators and Meeting Automation System for the Eastern provinces and local councils meetings.
Naseej MMS covers all meeting-related processes, including sending meeting invitations to participants, setting the meeting agenda, keeping attendance records, and taking meeting minutes, and much more. The system features are distributed over a number of services to help users before, during and after meetings, as follows:
- Before Meeting: Plan the meeting, send invitations, prepare the meeting agenda and reserve a meeting room;
- During Meeting: which covers meeting processes, such as taking attendance, attendees' information, meeting topics, discussions, voting, and documenting decisions and recommendations; and
- Post Meeting: Record decisions taken and distribute these assigned tasks to attendees and follow up the implementation of the decisions.